Privacy Policy

1. Data controller

The data controller is SenecAI Compliance S.R.L., located at Str. Răscoala 1907, nr. 8, bl. 13, sc. 1, et. 2, ap. 15, Sector 2, București, Romania. Email: matei.stefan@senecai.eu.

2. Categories of personal data

We may process the following data:

• Identification data: name.
• Contact data: email address, phone number.
• Professional information: company, role.
• Message content: details submitted via contact forms.
• Scheduling data: information processed via Calendly.
• Compliance checker data: when you use a compliance checker, your email address, the name and company you choose to give, and your answers and result.

3. Purposes and legal bases

We process data for the following purposes:

• Responding to inquiries: Based on Art. 6(1)(b) GDPR (pre-contractual steps).
• Managing business relationships: Based on Art. 6(1)(b) GDPR.
• Legitimate interests: Such as maintaining business records, based on Art. 6(1)(f) GDPR.
• Sending your compliance checker report: To show you your result and email it to you as a PDF, based on Art. 6(1)(b) GDPR. A copy reaches our mailbox; we contact you about your result only if you tick the box asking us to, based on your consent (Art. 6(1)(a) GDPR), which you can withdraw at any time.

We do not use personal data for automated decision-making or profiling.

4. Data recipients and international transfers

Your data may be shared with:

• Google Workspace (Google LLC): For email and data storage.
• Calendly LLC: For scheduling services.

These providers may process data outside the European Economic Area (EEA). In such cases, transfers rely on appropriate safeguards, such as Standard Contractual Clauses (SCCs) or the EU-U.S. Data Privacy Framework.

5. Data retention

We retain personal data:

• For the duration necessary to manage business relationships.
• For up to 24 months after last contact if no contract is concluded.
• For longer periods where required by legal or fiscal obligations.

6. Your rights

Under GDPR, you have the right to access, rectify, or erase your data, and the right to object to or restrict processing. You also have the right to data portability. To exercise these rights, contact matei.stefan@senecai.eu.

You also have the right to lodge a complaint with the Romanian supervisory authority (ANSPDCP).

7. Cookies and security

• Cookies: This website does not use cookies or tracking technologies that require user consent.
• Security: We implement appropriate technical measures to protect data against unauthorized access or loss.